Routt County Board of Commissioners meeting agenda for Aug. 11 and 12, 2014
10:30 a.m. Manager update
Tom Sullivan, County Manager
11:30 a.m. Legal update
John Merrill, County Attorney
Noon Lunch break
1:30 p.m. Planning pre-hearings
Director, Chad Phillips
2:30 p.m. Treasurer update
Brita Horn, Treasurer
3 p.m. Human Services update
Vickie Clark, Director
3:30 p.m. Purchasing update
Tim Winter, Purchasing Director
■ IFB 396 C.R. 80 improvements
Discussion regarding the Notice of Award and associated contract documents, once funds are received from Southwestern Energy, for improvements (overlay, gravel, striping, magnesium chloride) on Routt County Road 80.
■ IFB 398 tire cleanup
Discussion regarding the loading, hauling, processing and reuse/recycling of illegally dumped tires from illegal dumpsites located in Routt County.
■ RFP 394 C.R. 14 fence relocation
Discussion regarding the tear-down, removal and proper disposal of existing fences and constructing new fences on different parcel areas that is needed to conduct short-term drainage improvements for Routt County Road 14.
■ HVAC system energy management program
Discussion regarding waiving the formal purchasing process for implementation of an active energy management program to recommend repairs, monitor performance and provide training on the HVAC system at the Routt County Justice Center and to provide design and bid information for energy-efficiency upgrade measures for Road and Bridge shop facilities.
■ Reimbursement agreement with Southwestern Energy for improvements to C.R. 76 and 80
Discussion regarding a reimbursement agreement with Southwestern Energy to make improvements to C.R. 76 and 80 to mitigate well traffic impacts to those roads. The work was bid out to a third-party contractor to do the work.
4 p.m. Accounting
Director, Dan Strnad
5 p.m. Meeting adjourned
10:30 a.m. Call to order
A. Pledge of Allegiance
B. Approval of accounts payable, manual warrants and payroll
C. Items of note from the previous day’s work session
10:35 a.m. Consent agenda items
Items of routine and noncontroversial nature are placed on the consent agenda to allow the Routt County Board of Commissioners to spend its time and energy on more important items on a lengthy agenda. Any commissioner may request that an item be pulled from the consent agenda and considered separately. Any member of the public may request any item to be pulled from the consent agenda.
A. Approval of county commissioners minutes: regular meetings of July 8, 2014
B. Approval of and authorization for the chairperson’s signature on a Memorandum of Agreement between Veda L. Wyman, Revocable Trust and Routt County for the Green Pipe Bridge project.
C. Approval of and authorization to sign a liquor license renewal for Murfnles LLC DBA Murphy’s Tavern for a Hotel & Restaurant with 1 optional premises
D. Approval of and authorization to sign a resolution appointing Charlie Epp to the Hayden Cemetery District with a term starting July 1, 2014, through June 30, 2020. Epp will replace Lee Doolin.
E. Approval and authorization for signature of the Colorado Department of Education’s Expanding Quality Initiative grant award in the amount of $5,626 for state fiscal year 2015.
F. Approval of and authorization for the chairperson’s signature to submit the 2014 $3,000 grant request to the Yampa Valley Community Foundation for the Special Hardship Fund.
G. Authorization and approval of the State Human Service Electronic Benefit Transfer in the amount of $168,976.08 through July 2014.
10:40 a.m. Consideration of items pulled from the consent agenda
10:45 a.m. Public comment
Public comment will be heard on any item except quasi-judicial land-use items. County commissioners will take public comment under consideration but will not make any decision or take action at this time.
10:55 a.m. Accounting
Dan Strnad, Director
A. Blackbaud Professional Services
Consideration to approve the waiver of the formal bid process for Blackbaud Professional Services to assist with the conversion of payroll data from Paychex to Fundware Software Systems.
11 a.m. Colorado Department Of Transportation
Annual update from David Eller, Region Director
Noon Lunch break
1 p.m. PERA
Presentation from Director Greg Smith about the overview of the economic impacts in Routt County.
1:30 p.m. Planning
Chad Phillips, Director
A. 1:30 p.m. Bill Terrill; PE2013-008
Consideration of indefinitely tabling legal action against Bill Terrill.
B. 2:30 p.m. Hidden Springs; PP2014-032 and PP2014-029
Consideration of the revocation of the existing suspended SUP for a Domestic Water System and consideration to convert the interim SUP for a Domestic Water System to a “regular” SUP for a Domestic Water System.
C. 3 p.m. Elk River Guest Ranch; PP2014-024
Consideration of tabling the special use permit application to 2:15 p.m. Sept. 9.
3:05 p.m. Routt County Weed Advisory Board
Work session to discuss authorized enforcement options under the Colorado Noxious Weed Act.
3:35 p.m. Purchasing
Tim Winter, Director
A. Reimbursement agreement with Southwestern Energy for improvements to C.R. 76 and 80.
Consideration to approve and authorization to sign a reimbursment agreement between Routt County and Southwestern Energy to make improvements to C.R. 76 and 80 to mitigate the traffic impacts of drilling an oil/gas well. The work has been bid out and awarded.
B. HVAC system energy management program
Consideration to waive the formal purchasing process and approve and authorize the chair person to sign a contract for implementation of an active energy management program to recommend repairs, monitor performance and provide training on the HVAC system at the Routt County Justice Center and to provide design and bid information for energy efficiency upgrade measures for Road & Bridge Shop facilities.
C. RFP 394 C.R. 14 fence relocation
Consideration to approve the purchase and authorization of chairperson to sign purchase order for the tear-down, removal and proper disposal of existing fences and constructing new fences on different parcel areas that are needed to conduct short-term drainage improvements for C.R. 14.
D. IFB 396 C.R. 80 improvements
Consideration for approval and authorization of the chair person to sign the Notice of Award and associated contract documents, once funds are received from Southwestern Energy for improvements (overlay, gravel, striping, magnesium chloride) on C.R. 80.
E. IFB 398 tire cleanup
Consideration for approval and authorization of the chair person to sign a purchase order for the loading, hauling, processing and reuse/recycling of illegally dumped tires from illegal dumpsites located in Routt County.
4 p.m. Strategic plan initiative
Work session to review Strategic Plan Initiative Action Plan for long-term dedication road improvement and C.R. 14.
5 p.m. Meeting adjourned
All regular meetings are open to the public unless otherwise noted. All meetings will be held in the Routt County Historic Courthouse — 522 Lincoln Ave., Commissioners Hearing Room, Steamboat Springs — or otherwise noted.
All programs, services and activities of Routt County are operated in compliance with the Americans with Disabilities Act. If you need a special accommodation as a result of a disability, call the Commissioners Office at 970-879-0108 to assure that we can meet your needs. Notify us of your request as soon as possible prior to the scheduled event. Routt County uses the Relay Colorado service. Dial 711 or TDD 970-870-5444.
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